Senior Administrative Assistant, G7

United Nations

The United Nations (UN) is an international organization founded in 1945. Currently made up of 193 Member States, the UN and its work are guided by the purposes and principles contained in its founding Charter. Comprises many funds, programmes and specialized agencies; each of which have their own area of work, leadership and budget. The UN coordinates its work with these separate UN system entities, which cooperate with the Organization to help it achieve its goals. The UN has evolved over the years to develop, assist and keep pace with a rapidly changing world. But one thing has stayed the same: it remains the one place on Earth where all the world’s nations can gather together, discuss common problems, and find shared solutions that benefit all of humanity. Since the UN's founding in 1945, the mission and work of the Organization have been guided by the purposes and principles contained in its founding Charter, which has been amended three times. The United Nations Secretariat carries out the day-to-day work of the UN as mandated by the General Assembly and the Organization's other main organs. The Secretary-General is the head of the Secretariat, which has tens of thousands of UN staff members working at duty stations all over the world. UN staff members are regularly recruited internationally and locally, and work in duty stations and on peacekeeping missions as UN diplomats. Since the founding of the United Nations, hundreds of brave men and women have given their lives to its service excellence. Join us today and change your global status to a UN diplomat.

Sector
International relations
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Senior Administrative Assistant, G7

Responsibilities

  • Coordinates the staff selection process including maintenance of files and keeps track of the status of job openings.
  • Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Budget and Finance
  • Provides expert assistance in the preparation and development of ALD’s work programme and budget.
  • Assists in monitoring budget/work programme with respect to various budgets on a regular basis and suggests reallocations of resources and implements the reallocations as necessary.
  • Collects data from relevant databases and prepares customized financial reports.
  • Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from ALD.
  • Assists managers in the elaboration of resource requirements for budget submissions.
  • Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
  • Assists with requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
  • Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
  • Assists in the preparation of budget performance submissions.
  • Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. General Administration
  • Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
  • Coordinates extensively and liaises frequently with the various ALD teams.
  • Performs other related administrative duties, as required (e.g., official travel e, monitoring accounts and payment to consultants and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems). Contract Administration
  • Prepares and processes all UN forms and permissions for ALD’s staff, including UN grounds passes swipe-card access.

Education

  • High school diploma or equivalent.

Work Experience

  • A minimum of ten (10) years of experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher.
  • A minimum of two (2) years of experience in recruitment at the United Nations or a similar international organization, including interviewing and candidate vetting is required. Experience in result-based budgeting is required.
  • Experience in change management, development, and implementation of new initiatives is desirable. Experience in data analytics or related area is desirable.

Method of application

If you are interested and qualified, kindly submit your application via the link provided below,

https://careers.un.org/jobSearchDescription/276993?language=en&utm_source=Jobinkenya

End Date 9th June 2026

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