Accountant
Key Responsibilities
Recording & Replenishment of petty cash float
The activities include:
- Receipt of reimbursement claims from the respective centres
- Verify accuracy of report and cash certificate and prepare expenditure worksheet
- Post expenses on expenditure worksheet to SUN
- Prepare reimbursement request for approval promptly
Management and reconciliation of staff receivables
The activities include:
- Receive staff advance requests, update request with information on the status of the employee account and send for approval
- Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
- Generate accurate and fully supported documents for EFT & Mpesa payment
- Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
- Reconcile staff debtors accounts and promptly pass correct adjusting entries
- Prepare an aged debtors listing monthly and circulate to departmental heads
- Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
- Process & record adhoc staff related requests ie claims, reimbursement
Bank reconciliation & Posting of Pillar 3 Debtor Payments
The activities include:
- Prepare assigned monthly bank reconciliation statements
- Follow up and resolve outstanding amounts on the bank reconciliation statement
- Post and allocate received payments accurately against corresponding accounts and bank ledger
- Activate account with Nil balance for new order processing
Rejection Claims Review and Documentation
The activities include:
- Review insurance feedback on rejected or partially paid claims by identifying root causes of rejection
- Share complete appeal documentation with the insurer and track responses for resolution
- Send write-off for agreed liability to Finance Director for approval and share with Finance for posting on SUN
- Follow up on appealed claims to ensure timely reconsideration and payment
- Prepare clear appeal justifications supported by validated claim documentation
- Process and Efficiency Improvement in collaboration with HFO
- Maintain clear and organized documentation to support audit and reporting requirements
- Identify systemic gaps driving claim rejections
- Communicate corrective guidance to centres
- Recommend and support targeted training interventions
- Clarify insurer guidelines and ensure consistent interpretation Reduce repeat rejections through continuous feedback
Any other duties assigned
- Participate in month end review and closure
- Participate in stock take exercises
- Participate in asset verification exercise
- Prepare phased budgets, BVAs and reports for assigned projects
REQUIREMENTS
Knowledge, skills and attitudes
Qualifications:
- Bachelor’s degree in finance or related fields from a recognized institution of higher learning or CPA
- The Candidate should have experience working with any ERP system (working knowledge of inflow and SUN will be an added advantage).
Experience:
- Minimum three years’ work experience in accounting either in private sector or NGO
Skills:
- Possess excellent data entry and processing skills
- Good organisational skills
- Ability to influence and communicate effectively.
- Ability to work with minimum supervision.
Method of application
If you are interested and qualified, kindly submit your application via the link provided below,
https://hcm.mariestopes.or.ke/hcm/recruitment_detail.jsp?work_type=1&link=100&utm_source=Jobinkenya
Deadline 26-Oct-2026