Records Management Officer I

County Assembly of Bungoma

Bungoma County Assembly is the legislative arm of Bungoma County which is located in Western Kenya and runs along the Kenya Uganda border with a population of 1,375,063. It borders Busia, Kakamega and Trans Nzoia Counties.

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Records Management Officer I

Institution: County Assembly of Bungoma

Location: Bungoma

Job Type: Full Time

Job Description/Requirements

11.3 RECORDS MANAGEMENT OFFICER I – CASB 6 (CASB 33/8/2021) – 1 Post.

Basic Salary: Kshs. 56,370

House Allowance: Kshs. 18,000

Other Allowance: Kshs. 8,000

Duties and Responsibilities

  1. Overall responsible of records management in the Assembly.
  2. Interpret and implement record management policies and procedures;

iii. Develop records management systems for the storage of assembly documents;

  1. Liaising with relevant departments and professional agencies on the management of the records in the Assembly;
  2. Training and career development of the records management staff
  3. Coordinating and preparation for disposal schedule of records and documents

in liaison with relevant government agencies;

vii. Coordinating the procurement process as per the approved procurement plan;

viii. Coordinating and Identifying unit’s training needs based on performance appraisal reports; and

  1. Mentoring and coaching staff in Records Management
  2. Ensure that file movement records are updated and maintained;
  3. Responsible for efficient and effective management of registry services

xii. Determine and prepare disposal schedule of records and documents in liaison

with relevant government agencies;

xiii. Preparation and submission of budget estimates for registry services ;

xiv. Identifying unit’s training needs based on performance appraisal reports; and

  1. Supervision and guidance of staff in Records Management Unit.

Requirements for Appointment

  1. a) Minimum experience of three (3) years in the relevant field;
  2. b) Bachelor’s degree in Records Management, Information Science or Archiving from a recognized institution;
  3. c) Shown outstanding professional competence and administrative ability in the management of records functions
  4. d) Registration with relevant professional body;
  5. e) Clear understanding of the national development goals, policies and priorities and role of records management in the actualisation.
  6. f) Meet with the requirements of Chapter Six of the Constitution of Kenya 2010.

Detailed specifications and requirements for each position stated above can be downloaded from the County Assembly website http://www.bungomaassembly.go.ke/

Interested candidates who meet the specifications are requested to forward their applications with copies of academic and professional testimonials. and National Identity card.

Shortlisted candidates shall be required to produce originals of their academic and professional testimonials. National Identity Card, and clearances from. EACC, KRA, DCI. HELB and CRB.

Please note that:

  1. Candidates should NOT attach original documents to the application.
  2. Only shortlisted candidates will be contacted.
  3. CANVASSING in any form will lead to automatic disqualification.

All applications should indicate clearly the position applied for and the advert number on the top left corner of the envelope and be addressed to:

The Secretary,

County Assembly Service Board

County Assembly of Bungoma

P.O. Box 1886-50200, Bungoma

Or via email hr@bungomaassembly.go.ke

  1. be hand delivered to the Human Resource Management Office Room 10 at the Main County Assembly building.

All applications should be received not later than 23rd September, 2021.

THE COUNTY ASSEMBLY OF BUNGOMA IS AN EQUAL OPPORTUNITY EMPLOYER.

J.K.O. MOSONGO,

SECRETARY,

COUNTY ASSEMBLY SERVICE BOARD.

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