Purchasing Assistant

M.P. Shah Hospital

Located in Parklands Area in Nairobi, M.P. Shah Hospital is a modern 217-bed facility that is home to highly skilled and experienced specialists and professional medical staff.  For generations, we have been ranked among the best private hospitals in Kenya because of our excellent standards and the high quality of services and personal care we provide.
We are pacesetters in our field, inspired by our core value of care. We care about the dignity of our patients and strive to become a one-stop healthcare provider in East and Central Africa. We operate under the umbrella of the Social Service League which is a non-racial, non-religious, non-political charitable institution. The scope of the social service league includes the main hospital in Parklands, the Village Market Medical Clinic, and the Dinshaw Byramjee Dispensary and Dental Unit located in Nairobi downtown, at Ronald Ngala Street.
MP Shah Hospital has been recognized as a national referral facility with ISO 9001:2015 quality management certification. We are also affiliated to COSECSA (College of Surgeons of East Central and Southern Africa), an independent body that fosters postgraduate education in surgery and provides surgical training.

Sector
Health
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https://mpshahhosp.org/

Purchasing Assistant 

Job Purpose

  • M.P Shah Hospital is looking to recruit a professional and evidence-driven person for a position of a Purchasing Assistant.
  • Reporting to the Head of Procurement, the Purchasing Assistant will ensure provision of operational and administrative support to the Procurement department.

Duties & Responsibilities

  • Receive and process approved purchase requisitions, obtain supplier quotations and prepare Local Purchase Orders (LPOs).
  • Source suppliers, maintain supplier records and follow up on orders, deliveries and supplier related issues
  • Monitor outstanding purchase orders and ensure timely delivery of goods and services to support hospital operations
  • Coordinate receipt and verification of delivered items against approved orders, specifications and quantities.
  • Maintain accurate procurement records, including quotations, LPOs, delivery notes, GRNs and invoices.
  • Support stock monitoring, stocktaking and replenishment processes to minimise stock-outs and wastage.
  • Ensure purchases are within approved budgets, obtain competitive quotations and promote value for money.
  • Liaise with user departments to understand procurement needs and ensure timely fulfilment of their requirements.
  • Prepare procurement updates and reports on purchase orders, supplier performance, pending deliveries and procurement activities.

Minimum Requirements

Education

  • Diploma in Purchasing and Supplies Management, Supply Chain Management, Procurement or a related field.
  • Membership of the Kenya Institute of Supplies Management (KISM)
  • At least two years’ experience in procurement, purchasing or supply chain operations.
  • Knowledge of procurement procedures, inventory management and supplier management.

Technical Competencies

  • Procurement and purchasing procedures
  • Knowledge of ERP or procurement management systems
  • Supplier sourcing and quotation analysis
  • Inventory and stock management
  • LPO and GRN proficiency
  • Procurement documentation and record management.

Key Performance Indicators

  • Requisition processing and procurement turnaround time
  • Supplier and order Management
  • Completeness and accuracy of procurement records
  • Cost Management as per policy
  • Goods Receiving and Inventory Support
  • Compliance and Internal Controls
  • Internal customer satisfaction
  • Timely submission of procurement reports

Method of application

If you are interested and qualified, kindly submit your application via the link provided below,

https://mpshahhosp.org/jobs/purchasing-assistant/?utm_source=Jobinkenya

 

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