Procurement Officer III

Key Responsibilities:

Procurement Operations & Planning

Execute end-to-end procurement processes (requisition to contract award) in line with approved procurement plans and budgets
Support development and monitoring of annual procurement plans and category sourcing strategies
Ensure compliance with procurement authorization matrix and segregation of duties (SoD)

Sourcing & Tender Management

Coordinate prequalification, tendering, and evaluation processes for goods, services, and works
Prepare solicitation documents (RFQs, RFPs, ITBs) and manage e-sourcing platforms
Provide market intelligence, benchmarking, and cost analysis to inform sourcing decisions

Contract & Supplier Management

Draft and manage contracts, SLAs, and framework agreements in collaboration with Legal
Ensure proper contract documentation, annexation, and lifecycle tracking
Support supplier onboarding, due diligence, and periodic performance evaluation
Monitor supplier compliance with contractual and ethical standards

Digital Procurement & Data Management

Maintain accurate procurement data in ERP/OCS and other digital systems
Contribute to development and use of dashboards and tracking tools (procurement KPIs, cycle times, savings, compliance)
Ensure complete and audit-ready procurement records

Compliance, Risk & Audit Support

Ensure adherence to ILRI procurement policies, donor regulations, and audit requirements
Identify procurement risks (sole sourcing, poor specifications, contract gaps) and escalate as necessary
Support audit processes by providing timely and accurate documentation

Logistics & Order Fulfilment

Track orders, deliveries, and logistics arrangements in coordination with Stores/Logistics
Ensure timely delivery and conformity to specifications

Stakeholder Engagement & Service Delivery

Act as a procurement focal point for assigned departments/projects
Provide guidance on procurement processes, timelines, and compliance requirements
Support internal customer satisfaction and service improvement initiatives

Continuous Improvement & Other Duties

Contribute to process improvement initiatives, policy updates, and digital transformation
Perform any other related duties as assigned

Requirements

Bachelor’s degree in relevant field
At least 7 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.
Relevant professional certification; Membership with recognized professional bodies like CIPS and KISM.
Professional Diploma in Procurement & Supply (equivalent recognized certification) is Preferred
Strong knowledge of procurement methods, sourcing strategies, and contract management
High level of understanding of compliance, audit requirements, and donor-funded procurement
Experience with ERP systems and e-procurement tools
Analytical skills for cost analysis, supplier evaluation, and reporting
Strong stakeholder management and communication skills
High integrity, attention to detail, and ability to work under pressure
Data-driven mindset with ability to use dashboards and reporting tools

Method of application

If you are interested and qualified, kindly submit your application via the link provided below,

Deadline 24 November 2026

Your application will be sent to the employer immediately (Allowed formats: .doc .pdf .txt .docx)
A confirmation email will be sent to you few minutes afterwards
You can request any documents archived from our website (ex: a job description, a CV, a cover letter...)

Please bear in mind that you should never be requested to pay to get interviews, or to pass extra certifications etc...