Office Administrative Assistant II (Executive Secretary)

County Assembly of Bungoma

Bungoma County Assembly is the legislative arm of Bungoma County which is located in Western Kenya and runs along the Kenya Uganda border with a population of 1,375,063. It borders Busia, Kakamega and Trans Nzoia Counties.

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Office Administrative Assistant II (Executive Secretary)

Institution: County Assembly of Bungoma

Location: Bungoma

Job Type: Full Time

Job Description/Requirements

SECTION 11 : HUMAN RESOURCE AND ADMINISTRATION DEPARTMENT

11.4 Office Administrative Assistant II (Executive Secretary) - CASB 7 (CASB 34/8/2021) – 1 Post.

Basic Salary: Kshs. 49,000

House Allowance: Kshs, 18,000

Other Allowance: Kshs, 8,000

Duties and Responsibilities

  1. Recording dictation in shorthand and transcribing it in typewritten form
  2. Typing form drafts, manuscripts or recording from dictation machines

iii. Processing data

  1. Management of e-office
  2. Ensuring security of office records; documents and equipment; including classified materials
  3. Preparing responses to simple routine correspondence

vii. Management of office protocol; managing of office petty cash; handling telephone calls and appointments

viii. Operating office equipment

Requirement for Appointment

  1. a) A Higher Diploma, in Secretarial Studies or a Higher Diploma in Business and Office Management or its equivalent qualifications from a recognized institution;

OR

  1. b) Bachelor’s Degree in Secretarial Studies or equivalent qualifications from a recognized institution;

OR

  1. c) The following qualifications from Kenya National Examination Council ( KNEC) shorthand III (90 w.p.m), typewriting III (40 w.p.m)/ Computerized Document

Processing III, Office Management III/Office Administration and Management

III, Business English III /Communications II Office Practice II, Commerce II, Secretarial Duties II;

  1. d) Certificate in computer applications from a recognized institution;
  2. e) Secretarial Management Course lasting not less than two (2) weeks from a recognized institution will be an added advantage;
  3. f) minimum of three (3) years’ experience in the relevant field;
  4. g) Demonstrated merit and ability in work performance;
  5. h) Meet with the requirements of Chapter Six of the Constitution of Kenya, 2010.

Detailed specifications and requirements for each position stated above can be downloaded from the County Assembly website http://www.bungomaassembly.go.ke/

Interested candidates who meet the specifications are requested to forward their applications with copies of academic and professional testimonials. and National Identity card.

Shortlisted candidates shall be required to produce originals of their academic and professional testimonials. National Identity Card, and clearances from. EACC, KRA, DCI. HELB and CRB.

Please note that:

  1. Candidates should NOT attach original documents to the application.
  2. Only shortlisted candidates will be contacted.
  3. CANVASSING in any form will lead to automatic disqualification.

All applications should indicate clearly the position applied for and the advert number on the top left corner of the envelope and be addressed to:

The Secretary,

County Assembly Service Board

County Assembly of Bungoma

P.O. Box 1886-50200, Bungoma

 

Or via email hr@bungomaassembly.go.ke

  1. be hand delivered to the Human Resource Management Office Room 10 at the Main County Assembly building.

All applications should be received not later than 23rd September, 2021.

THE COUNTY ASSEMBLY OF BUNGOMA IS AN EQUAL OPPORTUNITY EMPLOYER.

J.K.O. MOSONGO,

SECRETARY,

COUNTY ASSEMBLY SERVICE BOARD.

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