Finance Assistant

International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

IRC is seeking a Program Lead for an anticipated multi-million-dollar Department of Health CDC Expanding Efforts and Strategies to Protect and Improve Global Health Security in Kenya.

The Program Lead will work closely with IRC country program(s), regional, and HQ leadership to ensure that the project is implemented in accordance with IRC policies and principles.

In addition, they will be the primary representational link with CDC staff for the Program and will liaise with the CDC to provide project updates and discuss strategies, obstacles, performance plans, and progress against targets. The Program Lead will liaise with CDC agreement/contracting officers, technical support staff, partner organizations, outside contractors, and implementers of other CDC-funded initiatives as required. The Program Lead will represent the project to all key stakeholders, government officials, and donors at coordination fora and other related meetings and will ensure that project initiatives achieve the expected results.

The position will be based in Nairobi, Kenya. Recruitment is contingent upon the successful award of the project, and the selection of the final applicant is subject to CDC approval. The project is anticipated to begin in March 2025.

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Finance Assistant

Job Summary:

The Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in IRC Financial system. Processing Payments, Reconciliation and providing up to date data.

Key Responsibilities:

  • Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
  • Prepare the Invoice Journal and payment journal and submit to workflow for approval and ensure the same are posted into integra system after approval.
  • Manage integra data entry for accounts payable and accounts receivable by ensuring the information is accurate and the correct financial dimensions are used before processing.
  • Monitor and track all vendor invoices submitted to Finance and ensure they meet the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed in a timely manner.
  • Responsible for preparation of Journal for all cash received or deposited into bank account and submit to the workflow for approval.
  • Ensuring that vendors payments journals are settled in a timely manner.
  • Responsible for preparation of bank reconciliation statement on a weekly basis for field bank account and any discrepancies are brought to attention of Finance Manager.
  • Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentations.
  • Support in retrieval of documentation during the auditing and verification of financial documents as requested by Donor/auditors.
  • Monitor travel-related expenses that are auto-posted from Emburse and ensure they are processed without any delay.
  • Coordinate with Human Resource department to ensure the incentive payroll is timely submitted to Finance by 20th, of every Month for review and proper allocation is done to ensure the available grants are proportionately charged.
  • Support the Audit focal person during Audit procedures and assist with the retrieval of support documents in a timely manner.
  • Any other duties that may be assigned by supervisor.

Required Experience & Competencies:

  • Knowledge of Excel and ERP system an added advantage.
  • Working knowledge of accounting software such as Microsoft 365 a plus
  • Ability to work under pressure and meet deadlines and be well organized.
  • Ability to carry out work with a high degree of integrity and maintain confidentiality.
  • Strong communication skills.
  • Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
  • Female candidates and qualified local applicants are strongly encouraged to apply.

Required Qualifications:

  • Minimum CPA II qualification or University degree.
  • CPA II qualification
  • At least 1year of finance and accounting experience in a similar post.

Method of application

If you are interested and qualified, kindly submit your application via the link provided below,

https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Hagadera-Kenya/Finance-Assistant_JR00005447?locations=21481910a4211002112cf229f5060000&locations=21481910a421100211297a8c42880000&locations=21481910a4211002112fe795c13c0000&locations=21481910a4211002112b694fd6410000&utm_source=Jobinkenya

Deadline October 27, 2026

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